top of page
Follow us on Social Media
Snap. AI Extract. Verify. Done.
SQL AI Easy Scan
Make Accounting Effortless
SQL AI EasyScan helps accountants and businesses eliminate manual data entry by instantly converting receipts bills and documents into ready to use accounting entries.
What Is SQL AI EasyScan?
SQL AI EasyScan is an AI powered OCR tool that converts handwritten and digital documents into structured accounting entries within seconds, delivering faster, more accurate, and fully automated data processing for modern businesses across industries.
AI Powered OCR
Advanced AI reads printed handwritten and digital documents with high accuracy. Key details such as supplier date amount tax and description are extracted automatically and prepared for accounting use.
Instant Processing
Documents are converted into structured accounting data within seconds. No more hours spent on manual key in review faster and complete more work in less time.
Accounting Ready Intelligence
SQL AI EasyScan understands accounting context not just text. It detects document types assigns the correct entry category and opens the matching accounting screen instantly.
Secure and Scalable
All documents are encrypted and stored securely for audit and compliance needs. From small businesses to large teams SQL AI EasyScan scales effortlessly as your workload grows.
How SQL AI EasyScan Works
Turn Paperwork Into Productivity In 3 Simple Steps:
01
Step 1: Snap or Upload
Snap via WhatsApp:
Take a photo and send it to your registered WhatsApp number. Once you see the green tick, your document is securely delivered to SQL Account.
Upload directly:
Documents can also be uploaded directly into SQL AI Easy Scan for a fast and simple submission process.
02
Step 2: AI Does Everything
Automatic scanning:
AI scans each document, assigns the correct category and account code, and identifies the type such as Sales Invoice, Purchase Invoice, or Payment Voucher in seconds.
Smart processing:
With one click, SQL opens the matching screen and automatically fills all data accurately.
03
Step 3: Review & Confirm
Instant preview:
All extracted receipt details including merchant name, date, receipt number, line items, taxes, totals, and payment method are displayed instantly in a clear, structured summary for quick review and confirmation in SQL Account system.
Final confirmation:
Once confirmed, the system completes the entry automatically, eliminating manual keying and repetition.
Core Functions Of SQL Al Easy Scan
Powered by advanced AI OCR technology
Intelligent Data Extraction
✔️ Automatically extracts supplier name, receipt number, date, description, amount, tax, and more
✔️ Recognizes handwritten documents, receipts, and electronic PDF files
✔️ High recognition accuracy powered by advanced AI OCR
Smart Document Processing
✔️ Automatically detects document types (Invoice, Receipt, Voucher, etc.)
✔️ Intelligently categorizes expenses and assigns correct accounting codes
✔️ Learns your preferences and remembers them for future scans
Advanced Features Of SQL Easy Scan
Intelligent Features Built for Reliable and Seamless Automation
Detail View or Single Line
Capture item details individually or merge them into one clean line via the toggle. Switching between views allows for flexible presentation based on your required level of detail.
AI that learns your habits
The system studies your previous patterns and applies that logic to future scans. This ensures consistent classification and significantly reduces the need for manual adjustments.
Auto Detection of Deleted Documents
Instantly identify and restore deleted transactions without losing extracted data. This ensures processing continuity even if accidental deletions occur during your workflow.
Combine Multiple Files
Easily handle multiple receipts for a single entry. AI groups selected files and combines them into one transaction, letting you choose between a merged or detailed view.
Duplicate Protection for Safe Posting
The engine detects repeated documents before posting and issues a warning. This safeguard prevents double entries, helping you maintain clean and accurate accounting records.
Audit Ready Record Keeping
All documents are stored securely in the SQL database with complete audit evidence. This structured storage keeps records organized and strictly ready for compliance checks.
Smart Accounting Categories
Create custom categories to enhance precision in account coding. These categories guide the AI to automatically assign the most suitable account for every processed document.
Instant Review with Custom Layouts
Recall and review posted transactions immediately inside the app. Multiple interface layouts are supported, allowing the display to adapt smoothly to your preferred working style.
Automatic Detection of Document Type
The system identifies document types during upload and matches the correct entry format. This recognition maintains a familiar workflow and ensures smooth processing.
Benefit Of AI EasyScan
Experience next-level efficiency with SQL AI Easy Scan
✅ Automated Data Entry
Eliminates or significantly reduces the need for manual data entry from physical documents such as invoices, receipts, and bills.
✅ AI Auto Extracts and Fills In Data Instantly
AI extracts information and completes all required fields within seconds, increasing accuracy and reducing manual entry errors.
✅ No More Missing Documents
All files are securely stored in the database and kept audit ready, ensuring there is no concern about lost or misplaced documents.
✅ Maintain Complete Audit Trails
Remote staff can send receipts, and freelancers and accountants can receive client documents instantly through WhatsApp, resulting in faster and more convenient account management.
Who Benefits From AI Easy Scan
Accounting Firms
Automate repetitive data entry, improve accuracy, and accelerate client reporting with AI-powered processing.
SMEs Enterprises
Support business growth with automation that handles rising document volumes without adding manpower.
Accounts Department
Process receipts, invoices, and billing documents instantly to maintain smooth monthly closing cycles.
High-Volume Businesses
Manage large batches of documents quickly and accurately, minimizing errors and speeding up operations.
Cost-Conscious Companies
Reduce manual workload, cut operational costs, and boost overall efficiency through automation.
Handwritten Bill Users
Convert handwritten bills and notes into clean digital data effortlessly with advanced AI recognition.
Introduction Video
See SQL AI EasyScan in action
bottom of page