E-Invoice With SQL Account

Make the switch to SQL Account and ensure your business stays compliant with LHDN E-Invoice.

Streamline Your Malaysian Business For E-Invoicing With SQL Account

The Malaysian Inland Revenue Board (LHDN) is making e-invoice mandatory for tax purposes. SQL Account is certified to comply with these regulations, making it a seamless solution for your business. E-invoicing is being rolled out in stages, with the first group of businesses needing to be compliant by August 1, 2024. By July 1, 2025, all businesses in Malaysia, regardless of size, will be required to use e-invoices. Make the switch to SQL Account and ensure your business stays compliant with LHDN regulations.

How SQL Accounting Assists Your Business In Adhering To LHDN E-Invoice Requirements?

According to the guidelines as of February 9, 2024, each e-invoice must contain 35 mandatory fields and 20 optional fields, making a total of 55 fields that need to be completed for successful valid e-invoice submission. SQL Account automates this process by storing all these field records, eliminating the need for repetitive manual entry.

For every e-invoice issued, you can track its status within SQL Account, including whether it has been submitted, validated, deemed invalid, or cancelled. This enables you to effortlessly monitor the status of all e-invoices through SQL Account.

Beyond standard sales invoices, certain transactions require e-invoice, including dividends, foreign income, foreign purchases, payments to agents, and cross-border dealings. SQL Account is equipped to support and comply with these requirements in accordance with LHDN guidelines, covering:

E-Invoice
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Consolidated E-Invoice
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Self-Billed E-Invoice
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Our LHDN E-Invoice Features

MyInvois Ready Company Profile

SQL Account equips you to finalize your company profile with all necessary details for E-Invoice submission. It also highlights any missing information to ensure your profile is MyInvois Ready. We can now allow you to use the LHDN Preprod API for testing.

E-Invoice

Our streamlined invoicing process incorporates standard E-Invoice submission to MyInvois with a simple button click. It facilitates both individual and bulk submissions and provides you with the submission status and a countdown of 72 hours for any changes needed.

Consolidated E-Invoice

Certain businesses can submit consolidated E-Invoices once a month. SQL Account provides a user-friendly interface for submitting multiple invoices as a single consolidated E-Invoice to MyInvois.

Self-Billed E-Invoice

When your suppliers are unable to provide an E-Invoice, you are required to issue self-billed E-Invoices. With SQL Account, you can easily submit any purchase bills as a self-billed E-Invoice to MyInvois with just a click.

Seamlessly Import Transaction from Supplier E-Invoice

Effortlessly integrate supplier transactions into your SQL Account by importing E-Invoices directly from your suppliers. This streamlined process eliminates manual data entry, ensuring accuracy and saving time. With just a few clicks, you can import all relevant transaction details from the supplier’s E-Invoice, keeping your records up to date and aligned with SQL Account.

Cancelling an E-Invoice

You can cancel an E-Invoice, with a stated reason, within 72 hours of its submission to MyInvois. SQL Account features a countdown timer that indicates which invoices are still eligible for cancellation. This action can be easily performed in SQL Account with just a click.

When Do You Need To Start Implementing E-Invoicing For Your Business?

E-Invoice will be implemented in phases to ensure smooth transition. The annual turnover or revenue for the implementation of E-Invoice will be determined based on the following:

Taxpayers with audited financial statements: Based on annual turnover or revenue stated in the statement of comprehensive income in the audited financial statements for financial year 2022.
Taxpayers without audited financial statements: Based on annual revenue reported in the tax return for year of assessment 2022.
In the event of a change of accounting year end for financial year 2022, the taxpayer’s turnover or revenue will be pro-rated to a 12-month period for purposes of determining the e-Invoice implementation date

E-Invoice Implementation Timeline:

Targeted Taxpayers
Taxpayers with an annual turnover or revenue of more than RM100 million

Implementation Date: 1 August 2024

Targeted Taxpayers
Taxpayers with an annual turnover or revenue of more than RM25 million and up to RM100 million

Implementation Date: 1 January 2025

Targeted Taxpayers
Taxpayers with an annual turnover or revenue of less than RM25 million

Implementation Date: 1 July 2025

LHDN E-Invoice: What Are The Penalties For Non-Compliance?

Compliance with the Malaysian Inland Revenue Board’s (LHDN) E-Invoice mandate is obligatory, and failing to adhere to it can lead to significant repercussions for your business. Here’s what you should be aware of:

Fines: Failing to comply with e-invoice regulations can result in significant financial penalties ranging from RM200 to RM20,000.

Imprisonment: non-compliance may even lead to imprisonment for a period not exceeding six months. This highlights the seriousness of the LHDN mandate.

More info: Offences, Fines and Penalties | Lembaga Hasil Dalam Negeri Malaysia

E-Invoice Tutorial Video

E-INVOICE TIMELINE

WHERE THE JOURNEY STARTED

Exciting news for SQL users! In the e-invoice era, SQL will build a feature similar to the current SSM power search function owned by SQL, allowing you to easily access the full SSM complete list for tax computation verification.

We’re taking this concept a step further by developing a comprehensive TIN portal. This portal will provide SQL users with a seamless experience for validating TIN numbers, enabling you to verify the accuracy of tax identification numbers with 100% accuracy through the LHDN server.

✅ May, 02
SQL’s Tax Identification Number Portal

With the implementation of E-Invoices, a valid TIN is mandate. Without it, E-Invoice submissions may be rejected or face validation delays. Instead of manually emailing each customer and supplier to request their TIN, SQL has created a TIN Validation Portal where companies only need to submit their TIN once at SQL TIN Portal. SQL will validate your TIN submission with the LHDN Portal. All your suppliers using SQL will no longer need to ask for your TIN. With over 270,000 companies in the SQL user base, there's a high probability that 70% of your suppliers are SQL users. If you haven't updated your company's TIN yet, you can do so here.

✅ May, 16
SQL E-Invoice Upgrade V1

Companies gearing up for e-invoicing starting on 2024/08/01 should ensure their customer master data includes TIN information. To streamline the process of collecting the required TINs, SQL users can rely on our intelligent outgoing email feature. This feature automatically filters and sends TIN requests only to customers not yet in the SQL Portal, preventing duplicate or excessive requests to the same customers.

✅ May, 30
SQL E-Invoice Upgrade V2 (Version 850)
SQL AutoTIN Sync :

With this version eliminates the need for manual, time-consuming processes associated with customer Tax Identification Number (TIN) management. A single click facilitates the automatic update of all available and validated TINs within your customer master records. This functionality leverages the LHDN API to ensure 100% accuracy, thereby mitigating the risk of encountering invalid TINs during e-invoice issuance. The entire e-invoicing process is streamlined, promoting greater efficiency and reducing the potential for delays.

✅ July, 09
Release of Purchase Invoice Feature

The Purchase Invoice screen now allows users to select validated supplier bills (listed on the LHDN server) and load them into the SQL Purchase Invoice screen. The amounts will accurately match the validated amounts provided by the suppliers.
[ More details ]

✅ July,14

Testing for E-Invoice Submission via Preprod.Myinvois with SQL Cloud

Upgraded Database Structure (Different from existing commercial copy)
Registered MyTax Invoice Server Ready (Facilitate the LHDN linking trial)
View Actual Status of Invoice and Import E-Invoice from MyInvois Portal

You can now test E-Invoice validation by logging into your company account on Preprod.MyInvois. Validate your invoices and check the "Document | Received" page. For testing E-Invoice submissions, you can visit https://connect.sql.com.my/.

[Updated User Guideline on Both LHDN Preprod Setup & SQL Company Profile Setup]

✅ July, 22
MyInvois Validation Updates

LHDN has disabled the validation of Business Registration Numbers (BRN) until further notice. As a result, e-invoice submissions will now only validate Tax Identification Numbers (TIN). This change aim to resolve the challenges and difficulties faced by partnerships and enterprises due to various validation issues.

1. need to use personal TIN + new BRN
2. need to use personal TIN + old BRN (and old BRN has various format)
3. need to use personal TIN + NRIC

✅ July, 22
E-Invoice End User Release (Version 852)

View the E-Invoice End User Release Onboarding User Guide here.

✅ Aug, 05
Real Experience of LIVE Server / Sandbox Server for E-Invoice Submission with your Existing Database (Version 853)

We are ready for the July 30th E-Invoice compliance, with our system supporting the console E-Invoices and Self-billed E-Invoices. Our SQL support is available for both the LHDN Production server (LIVE) and Sandbox server, allowing for flexible testing. You can easily toggle between these servers at your convenience.

To get started, check out our two essential resources:

1. Registration and Setup Guide: Learn how to register for the LHDN MyInvois Portal for E-Invoice, set up ERP for accounting software on MyInvois Portal, and add an intermediary for E-Invoice submissions.

2. E-Invoice Onboarding Guideline: SQL E-Invoice MyInvois Onboarding Guideline covers mandatory fields, submission processes for E-Invoices, consolidated E-Invoices, and Self-billed E-Invoices, ensuring you meet all compliance requirements.

How To Get Started With E-Invoice In Your Business?

LHDN offers businesses two methods for e-invoice compliance:

MyInvois Portal – The MyInvois Portal is a platform for taxpayers who are unable to issue an e-invoice through their own system or who do not have a system for issuing e-invoices. By logging in via the MyTax Portal, they can utilize the MyInvois Portal to fulfill their e-invoice obligations in accordance with the rules and requirements. Taxpayers can manually fill up all the mandatory fields, submit, view, cancel, or reject invoices, among other actions
SQL Accounting Software – Recognized as a leading accounting and business solution in Malaysia, trusted by over 270,000 businesses. Our software is user-friendly, supporting e-invoices and ensuring compliance with Malaysia’s Sales and Service Tax (SST), alongside a comprehensive suite for all your operational workflow and accounting standards.

Do I Need A Digital Cert?

A digital certificate is a secure electronic document used to verify the identity of a person, device, or server online. It plays a crucial role in ensuring that data transmitted over the internet is encrypted and secure, protecting it from unauthorized access and tampering.

A master certificate, on the other hand, is a primary digital certificate used by an organization to manage and secure communications across its entire system. It serves as a central point of trust, simplifying the management of multiple digital certificates within the organization. By using a master certificate, the SQL Accounting Software System ensures that all its communications are secure, thereby eliminating the need for existing SQL users to purchase separate digital certificates.

However, if you have specific needs or additional security requirements that necessitate the use of a personal digital certificate, you can acquire one from here. Digital certificates can be purchased from trusted certificate authorities (CAs), and it’s important to choose a reputable provider to ensure the highest level of security. Some of the well-known companies from which you can purchase digital certificates include:

– Pos Digicert Sdn Bhd
– MSC Trustgate.Com Sdn Bhd
– TM Technology Services Sdn Bhd
– Raffcomm Technologies Sdn Bhd

Acquiring a digital certificate from one of these companies will provide you with the assurance that your online interactions and data transfers are securely protected.

Here's why SQL Accounting is your perfect partner for LHDN E-Invoice compliance:

Built-In Compliance

SQL Account Ensures Your E-Invoices And SST Adhere To All LHDN Regulations, Saving Your Time And Minimizing Errors.

1 Software, 3 Platforms

SQL Account offers a trio of powerful capabilities, starting with a highly customizable on-premise system tailored to your unique workflow, extending to cloud services that provide unparalleled flexibility and accessibility from anywhere at any time, and culminating with a mobile application that enables the issuance of e-invoices from any device. These components are seamlessly integrated, ensuring a cohesive and efficient connection with your SQL Account.

Expert Support

Our Team Of E-Invoice Specialists Has In-Depth Knowledge Of The E-Invoice Mandate And Is Here To Guide You Every Step Of The Way.

Reach out to SQL today for a complimentary demo of our SQL Accounting software. Begin enhancing your business efficiency by adopting SQL, and enjoy the dual advantages of improved operational efficiency and compliance with e-invoice requirements.

LHDN E-INVOICE SEMINAR

🚨 What's? LHDN E-Invoice Is More Than Just Billing!

Bosses, and Accountants, did you know that even dividends are required to be e-invoiced?

In this seminar, you will not just be learning about the laws and regulations regarding E-Invoice. Our panel of experts will also share insider guides about LHDN E-Invoices, navigating dangers, exploiting opportunities. Are accountants and bookkeepers facing risks or riches?

Pre-E-Invoice vs. E-Invoice: What’s changed and what needs your attention?
Do’s and Don’ts: Navigate the transition smoothly and avoid pitfalls.
Peppol vs. LHDN E-Invoice: Demystify the difference and understand compliance requirements.
E-Invoicing Optional for Customers: What’s the Deal?
Foreign Workers Without Permits: Self-Bill E-Invoicing Required?

If you have any concerns about the risk factors in your business industry, by the end of this session, everyone will have the opportunity to ask questions, and our experts will provide answers to address your queries.

🆓 Limited seats, first come first serve

Fee: R̶M̶ ̶9̶9̶ → Free, sponsored by eSoftSQL, others software users are welcome to join